Privacy Statement, effective as of March 21st 2018
Atomic Advertising Ltd. (“Atomic,” “we,” “us,” “our,” or the “Company”) is committed to protecting the privacy of individuals who visit the Company’s Web sites (“Visitors”), individuals who register to use the Services as defined below (“Customers”), and individuals who register to attend the Company’s corporate events (“Attendees”). This Privacy Statement describes Atomic’s privacy practices in relation to the use of the Company’s Web sites and the related applications, services, and programs offered by Atomic (collectively, the “Services”), as well as individuals’ choices regarding use, access and correction of personal information.
If you have questions or complaints regarding Atomic’s Privacy Statement or associated practices, please contact us on firstname.lastname@example.org. If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact contact our office by phone directly.
- Web sites covered
This Privacy Statement covers the information practices, including how the Company collects, uses, shares and secures the personal information you provide, of Web sites that link to this Privacy Statement (collectively referred to as “Atomic’s Web sites” or “the Company’s Web sites”).
- Information collected
When expressing an interest in obtaining additional information about the Services, or registering to use the Web sites or other Services, or registering for an event, Atomic requires you to provide the Company with personal contact information, such as name, company name, address, phone number, and email address (“Required Contact Information”). When purchasing the Services or registering for an event, Atomic may also require you to provide the Company with financial qualification and billing information, such as billing name and address, credit card number, and the number of employees within the organization that will be using the Services (“Billing Information”). Atomic may also ask you to provide additional information, such as query topics, number of employees, or industry (“Optional Information”).
When Visitors apply for a job with the Company, Atomic may also require you to submit additional personal information as well as a resume or curriculum vitae (“Applicant Information”). Required Contact Information, Billing Information, Applicant Information, Optional Information and any other information you submit to Atomic to or through the Services are referred to collectively as “Data.”
As you navigate the Company’s Web sites, Atomic may also collect information through the use of commonly-used information-gathering tools, such as cookies and Web beacons (“Web Site Navigational Information”). Web Site Navigational Information includes standard information from your Web browser (such as browser type and browser language), your Internet Protocol (“IP”) address, and the actions you take on the Company’s Web sites (such as the Web pages viewed and the links clicked).
Through our “import contacts” feature option, we may also collect information such as the name, company name, address, phone number or email address of contacts that you choose to share with us. When you provide us with personal information about your contacts, we will only use this information for the specific reason for which it is provided, such as to add new records to your Atomic account.
- Use of information collected
The Company uses Data about Atomic Customers to perform the services requested. For example, if you fill out a “Contact Me” form, the Company will use the information provided to contact you about your interest in the Services.
The Company also uses Data about Atomic contacts to plan and host corporate events, host online forums and social networks in which event contacts may participate, and to populate online profiles for contacts on the Company’s Web sites.
The Company may also use Data about Atomic Customers and Contacts for marketing purposes. For example, the Company may use information you provide to contact you to further discuss your interest in the Services and to send you information regarding the Company, its affiliates, and its partners, such as information about promotions or events.
Atomic may also receive information about Customers and Attendees from other sources, including third parties from whom we have purchased data, and combine this information with Data we already have about you. This helps us to update, expand and analyze our records, identify new customers, and create more tailored advertising to provide products and services that may be of interest to you.
Uses made of the information
We use information held about you in the following ways:
- to carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;
- to provide you with information about other goods and services we offer that are similar to those that you have already subscribed for, purchased or enquired about;
- to provide you, or permit selected third parties to provide you, with information about, content, goods or services we feel may interest you, subject to your consent. Where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this. If you do not want us to use your data in this way, or to pass your details on to third parties for marketing purposes, please tick the relevant box situated on the form on which we collect your data. You may unsubscribe from any communications by electronic means at any further date;
- to notify you about changes to our service;
- to ensure that content from our site and mobile applications is presented in the most effective manner for you and for your device.
- to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
- to improve our site and mobile applications to ensure that content is presented in the most effective manner for you and for your device;
- to allow you to participate in interactive features of our service, when you choose to do so;
- as part of our efforts to keep our site and mobile applications safe and secure;
- to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;
- to make suggestions and recommendations to you and other users of our site or mobile applications about content, goods or services that may interest you or them.
- To customize certain features of the services to provide you with an enhanced experience.
Information we receive from other sources. We may combine this information with information you give to us and information we collect about you.
We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).
We may share your personal information with:
- any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries.
We may share your information with selected third parties including:
- Business partners, suppliers and sub-contractors for the performance of any contract we enter into with you.
We may disclose your personal information to third parties in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
- Web Site Navigational Information
Cookies, Web Beacons and IP Addresses
Atomic uses commonly-used information-gathering tools, such as cookies and Web beacons, to collect information as you navigate the Company’s Web sites (“Web Site Navigational Information”). As described more fully below, we and our partners use these cookies or similar technologies to analyze trends, administer Web sites and Services, track users’ movements around our Web sites and Services, serve targeted advertisements and gather demographic information about our user base as a whole. This section describes the types of Web Site Navigational Information used on the Company’s Web sites and Services, and how this information may be used.
Log Files, IP Addresses, URLs and Other Data
As is true of most Web sites, we gather certain information automatically to analyze trends in the aggregate and administer our Web sites and Services. This information may include your Internet Protocol (IP) address (or the proxy server you use to access the World Wide Web), device and application identification numbers, your location, your browser type, your Internet service provider and/or mobile carrier, the pages and files you viewed, your searches, your operating system and system configuration information, and date/time stamps associated with your usage. Due to Internet communications standards, when you visit or use the Company’s Websites and Services, we automatically receive the URL of the website from which you came and the website to which you go when you leave our Website. This information is used to analyze overall trends, to help us improve our Websites and Services, to track and aggregate non-personal information, and to provide the Websites and Services. For example, Atomic uses IP addresses to monitor the regions from which Customers and Visitors navigate the Company’s Web sites. Atomic also collects IP addresses from Customers when they log into the Services as part of the Company’s “Identity Confirmation” and “IP Range Restrictions” security features.
Social Media Features and Single Sign-on
Do Not Track
Currently, various browsers — including Internet Explorer, Firefox, and Safari — offer a “do not track” or “DNT” option that relies on a technology known as a DNT header, which sends a signal to Web sites’ visited by the user about the user’s browser DNT preference setting. Atomic does not currently commit to responding to browsers’ DNT signals with respect to the Company’s Web sites, in part, because no common industry standard for DNT has been adopted by industry groups, technology companies or regulators, including no consistent standard of interpreting user intent. Atomic takes privacy and meaningful choice seriously and will make efforts to continue to monitor developments around DNT browser technology and the implementation of a standard.
- Public forums, refer a contact, and customer testimonials
Atomic may provide bulletin boards, blogs, or live chat rooms (e.g. during a webinar) on the Company’s Web sites. Any personal information you choose to submit in such a forum may be read, collected, or used by others who visit these forums, and may be used to send you unsolicited messages. Atomic is not responsible for the personal information you choose to submit in these forums.
Atomic may post a list of Customers and testimonials on the Company’s Web sites that contain information such as Customer names and titles. Atomic obtains the consent of each Customer prior to posting any information on such a list or posting testimonials.
- Sharing of information collected
Atomic may share Data about Atomic Visitors, Customers and Attendees with the Company’s contracted service providers so that these service providers can provide services on our behalf. These service providers are authorized to use your personal information only as necessary to provide the requested services to us. Without limiting the foregoing, Atomic may also share Data about Atomic Visitors, Customers and Attendees with the Company’s service providers to ensure the quality of information provided, and with third–party social networking and media Web sites, such as Facebook, for marketing and advertising on those Web sites. Atomic does not share, sell, rent, or trade any information with third parties for their promotional purposes.
From time to time, Atomic may partner with other companies to jointly offer products, services, or programs (such as webinars or downloadable content). If you purchase, specifically express interest in, or register for a jointly–offered product, service, or program from or through Atomic, the Company may share Data about Atomic Customers collected in connection with your purchase or expression of interest with our partner(s). Atomic does not control our business partners’ use of the Data and their use of the information will be in accordance with their own privacy policies. If you do not wish for your information to be shared in this manner, you may opt not to purchase or specifically express interest in a jointly offered product or service.
Atomic does not share Data about Atomic contacts with business partners unless: (1) you specifically opt in to such sharing via an event registration form; or (2) you attend a Company event and allow Atomic or any of its business partners to scan your attendee badge or take your details. If you do not wish for your information to be shared in this manner, you may choose not to opt in via event registration forms and elect not to have your badge scanned at Company events. If you choose to share your information with business partners in the manners described above, your information will be subject to the business partners’ respective privacy statements.
Section 4 of this Privacy Statement, Web Site Navigational Information, specifically addresses the information we or third parties collect through cookies and web beacons, and how you can control cookies through your Web browsers. We may also disclose your personal information to any third party with your prior consent.
Atomic uses a third-party service provider to manage credit card processing. This service provider is not permitted to store, retain, or use Billing Information except for the sole purpose of credit card processing on the Company’s behalf.
Atomic reserves the right to use or disclose information provided if required by law or if the Company reasonably believes that use or disclosure is necessary to protect the Company’s rights and/or to comply with a judicial proceeding, court order, or legal process.
- International transfer of information collected
The Company primarily stores Data about Atomic Customers and Data about Atomic Contacts in the EU. To facilitate Atomic’s global operations, the Company may transfer and access such information from around the world, including from other countries in which the Company has operations – permanently or temporarily. This Privacy Statement shall apply even if Atomic transfers Data about Atomic Customers, Contacts or Data about Atomic Attendees to other countries.
- Communications preferences
Atomic offers Contacts, Customers, and Attendees who provide contact information a means to choose how the Company uses the information provided. You may manage your receipt of marketing and non-transactional communications by clicking on the “unsubscribe” link located on the bottom of the Company’s marketing emails. Additionally, you may contact us using the information in the “Contacting Us”.
- Correcting and updating your information
Atomic may retain your information for a period of time consistent with the original purpose of collection. For instance, we may retain your information during the time in which you have an account to use our Web sites or Services and for a reasonable period of time afterward. We also may retain your information during the period of time needed for Atomic to pursue our legitimate business interests, conduct audits, comply with our legal obligations, resolve disputes and enforce our agreements.
You may request to review, correct, delete or otherwise modify any of the personal information that you have previously provided to us through the Company’s Web sites and Services. If you have registered for an account with Atomic, you may generally update your user settings, profile, organization’s settings or event registration by logging into the applicable Website or Service with your username and password and editing your settings or profile. To update your billing information, discontinue your account, and/or request return or deletion of Your Data associated with your account, please contact your account representative or the customer service team for the applicable Service. For other requests to access, correct, modify or delete Your Data, please review the “Contacting Us” section below. Requests to access, change, or delete your information will be addressed within a reasonable timeframe. If you are an employee of an Atomic customer, you may also wish to contact your company’s system administrator for assistance in correcting or updating your information.
- Customer Data
Atomic’s Customers may electronically submit data or information to the Atomic for hosting and processing purposes (“Customer Data”). Atomic will not review, share, distribute, or reference any such Customer Data except within the Atomic group. Customer Data will only be used for the purpose of providing the Services, distributing marketing materials and content or addressing service or technical problems or as may be required by law.
Atomic acknowledges that you have the right to access your personal information. If personal information pertaining to you as an individual has been submitted to us by a Atomic customer (not by yourself directly) and you wish to exercise any rights you may have to access, correct, amend, or delete such data, please inquire with our customer directly. We will refer your request to that customer, and will support them as needed in responding to your request within a reasonable timeframe. If you have submitted this information directly, please contact us at email@example.com for inquiries or requests for removal. We will endeavour to respond and take action within a reasonable timeframe.
- Changes to this Privacy Statement
Atomic reserves the right to change this Privacy Statement. Atomic will provide notification of the material changes to this Privacy Statement through the Company’s Web sites at least thirty (30) business days prior to the change taking effect.
- Contacting us
Questions regarding this Privacy Statement or the information practices of the Company’s Web sites and Services should be directed to Atomic Marketing by emailing firstname.lastname@example.org or mailing us at:
Atomic Advertising Ltd.
15a Bishop Street,